Purchase Order Software - Purchase Orders

Software to create Purchase Orders

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Purchase Order Software

Amphis Customer enables you to create Purchase Orders to send to your Suppliers to order products you have added to the Items Database.

Import Products

You can specify the Supplier and Supplier Item Code when creating Products or importing them from a CSV file like this.

Import Products

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Purchase Orders

You can select a Supplier, view the products from that Supplier and select the Products to add to a Purchase Order to send to the Supplier.

Here is a screenshot of creating a Purchase Order. You can give a Purchase Order a status to show if it is still a draft copy or whether it has been sent. You can record the date the Purchase Order was sent and also the date the items were received. There are statuses of Received in Full, Received in Part, Cancelled to manage the Purchase Order History. Notes can also be recorded.

A Purchase Order can be printed with an Address Label or it can be Emailed directly to the Supplier.

Purchase Order

Here is an example Purchase Order. The template is a Microsoft Word document where you can add your business details and logo and change the fonts and wording to suit your business.

Purchase Order Example

Creating Purchase Orders

To create a Purchase Order, just go to the Suppliers menu. Click Maintain Suppliers. click Create Supplier to create a new supplier or select an existing Supplier you have added. Then click on the Purchase Orders tab at the bottom.

Click Create PO to create a new Purchase Order. Here you can select Products which you have previously entered or you can add them from Tools->Maintain Products/Services.

So the logical order is....

Go to the Suppliers menu and click Maintain Suppliers. Create Supplier records for each of your suppliers.

Go to Tools->Maintain Products and enter the products you want to be able to order from your suppliers. Specify the Supplier from the list.

Go to the Supplier menu and click Maintain Suppliers. Select the Supplier. Click on the Purchase Orders tab. Click Create PO.

Select a Product Category. Select the item you want to add to the Purchase Order. Enter a quantity and click the Add button to add the Product to the Purchase Order.

Select a Status for the Purchase Order such as DRAFT if you haven't finished it yet or SENT if you are sending it now. Click OK.

If you have entered an email address for the supplier you can email the Purchase Order directly to the supplier.

More Information

We have some short CRM Videos about Amphis Customer CRM Software and also a CRM Quick Guide with more details and screenshots. We have Prices, Customer testimonials and CRM Software Case Studies or why not Download our CRM Software Free 60 Day Trial and try it for yourself ?

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